Your Guide to Switching from WinOMS to Cloud Based Software in 2025

If you’ve been thinking about switching from WinOMS to cloud based software, you’re not the only one. In 2025, more oral surgery practices are taking the leap—not because they want something new, but because they need something better. Less friction. More flexibility. Fewer tools duct-taped together.

WinOMS has been around for decades. It’s been the go-to for oral surgeons across the country. And for many, it still works—technically. But if you’ve been dealing with slow workflows, IT headaches, or disconnected systems, you might be feeling the same thing others are: it’s time for a change.

Switching from WinOMS to cloud based software might feel like a big move—and it is—but it’s not as complicated as you think. Dozens of practices have already made the switch to DSN Cloud, and most say the same thing: “We should’ve done it sooner.”

Let’s walk through what that change actually looks like.

Why More Practices Are Saying Goodbye to WinOMS

Before we talk about switching, let’s talk about what’s not working.

WinOMS isn’t broken. It’s just stuck in time. It was designed for an era when local servers made sense and remote access wasn’t a priority. But today? You need speed, security, and the ability to manage everything from one place—whether you’re at the front desk or halfway across the country.

Here’s what former WinOMS users usually say prompted them to move:

• “Our IT costs are out of control.”

• “We’re constantly stitching tools together—texting here, imaging there.”

• “The interface is clunky, and staff onboarding is a nightmare.”

• “We don’t trust our backups, and we can’t access anything offsite.”

• “We’re growing, and our software is slowing us down.”

Sound familiar?

That’s why switching from WinOMS to cloud based software isn’t about being trendy. It’s about removing friction so you can focus on patients, not patching systems.

What You Gain with a Cloud Based System

Let’s break it down. Here’s what switching from WinOMS to cloud based software can actually fix:

1. No More Server Maintenance

You don’t need to be in the IT business. With cloud based systems like DSN, updates, backups, and security patches happen automatically—without you even noticing.

2. One System, One Login

Texting, imaging, billing, referrals, e-prescribing, scheduling—it’s all in one place. That means less toggling, less training, and fewer tools to manage.

3. Access From Anywhere

Whether you’re reviewing a chart from home or your surgeon needs records in the OR, you can access everything securely from any device.

4. Built for Speed and Simplicity

Modern cloud based software is designed to be fast, intuitive, and tailored for how oral surgery teams actually work. That means fewer clicks, cleaner charts, and smarter workflows.

5. Human Support

With DSN, you’re never left hanging. US-based support answers when you call. They know oral surgery. And they’re here to help—not bounce you around between departments.

Preparing Your Team for the Change

We won’t sugarcoat it—switching systems is a shift. But it doesn’t have to be chaotic.

1. Get Everyone Aligned

Start by explaining why you’re making the switch. Talk to your team. Make it clear this isn’t about changing for the sake of it—it’s about solving real problems.

2. Take Inventory

List every tool you’re currently using with WinOMS. That includes add-ons for imaging, patient communication, claims, and referrals. Most practices are surprised by how much they’re juggling. With DSN Cloud, many of these tools become unnecessary.

3. Choose the Right Cloud Based Partner

Not every cloud system is made for oral surgeons. Some are generic dental platforms with clunky workarounds. DSN was built specifically for oral surgery—down to the surgical scheduling, implant tracking, and referral analytics.

Look for features like:

• Medical + dental billing

• Multi-location support

• Implant-to-patient linking

• Integrated imaging

• HIPAA-compliant cloud access

• Cross-coding and automation

DSN checks every box.

4. Pick a Migration Approach

There are two main ways to move:

• Start fresh with a Greenfield setup. This means building clean data from scratch while keeping old records accessible.

• Migrate your data from WinOMS into your new system. DSN will walk you through what makes sense to transfer and how.

5. Train Your Team

Training makes or breaks a transition. DSN offers live sessions, on-demand recordings, and role-based help. Set aside time before go-live, and make sure your staff knows who to go to for questions.

6. Launch with Intention

Pick a week that’s not slammed. Avoid holidays, major events, or the middle of a referral push. Give yourself space to learn and adjust.

What the First 30 Days Really Look Like

After switching from WinOMS to cloud based software, most practices report the same things:

• “It’s faster than we expected.”

• “We’re already saving time every day.”

• “Our front desk is more organized.”

• “The learning curve wasn’t bad at all.”

• “Billing and claims are cleaner.”

• “We actually enjoy using the system.”

Sure, there are hiccups. But the difference is support. With DSN, real people walk you through it—on the phone, over Zoom, or in person if needed.

Pitfalls to Avoid

Even smooth transitions can get bumpy without the right prep. Here’s what to watch out for:

• Skipping training

• Importing messy data without review

• Waiting too long to engage your team

• Picking a platform that doesn’t fit your specialty

• Expecting everything to work exactly like WinOMS

Change takes a minute—but it pays off fast if done right.

Why DSN Works So Well for WinOMS Conversions

DSN wasn’t just built for oral surgery—it’s used by oral surgeons. Hundreds of them. And dozens have already gone through switching from WinOMS to cloud based software with DSN’s help.

What makes it different?

• Monthly product updates

• Seamless imaging and 3D integration

• Cross-coding for medical insurance

• Built-in referral tracking and analytics

• Implant inventory linked to patient charts

• Optional on-site training

• Responsive, US-based support

It’s not just about software. It’s about partnership.

The Real Cost of Staying Put

Let’s be honest—there’s risk in switching. But there’s also risk in standing still.

• You lose time every day.

• Your IT bills keep climbing.

• Your staff gets frustrated.

• Your workflows are slower than they should be.

• Your growth is limited by your tools.

And the longer you wait, the harder it gets to make the switch.

Switching from WinOMS to cloud based software doesn’t just fix the problems—it opens up what’s possible.

Ready to See It?

If you’ve been thinking about switching from WinOMS to cloud based software, this is your moment. DSN Cloud makes the process smooth, guided, and surprisingly quick. Dozens of practices have already made the leap—and they’re not looking back.

Book a demo today to see how DSN can help your team work faster, smarter, and more co